Total Quality management Principles

What is Total Quality Management and Its Importance?

Total Quality Management (TQM) is indeed a systematic methodology that is focused on the assumption that a company can achieve long-term success by focusing on enhancing quality, thereby providing customer satisfaction, for all its members, from low-level employees to top management.

Total Quality management calls on organizations to concentrate on or kaizen on quality improvement. The emphasis is not just on short-term financial benefits; it focuses on long-term process changes.   

Total Quality Management Principles

The Total Quality management sets out a number of ways for organizations to accomplish these goals in order to achieve sustainable on-going change based on the implementation of techniques, data, and effective communication to apply quality discipline to the culture and processes of the organization. In addition, it calls for this process to include all personnel, as well as all organizational divisions.

The Total Quality Management principles are to reduce waste and improve efficiencies by ensuring that the production process of the product (or services) of the enterprise is completed right away for the first time. This Total Quality management system was first applied to manufacturing firms, but, and over decades, these were adopted by organizations from other sectors too. Let us see what is TQM?

What is the importance of TQM?

TQM can have a positive and beneficial influence on the growth of workers and businesses. Through focusing on quality control and continuous development for all staff, businesses will build and retain cultural standards that both the consumers and the business itself would be competitive over time. The Quality Emphasis of TQM helps to recognize the employee skills shortcomings along with the education, training, or mentoring needed to resolve those shortcomings.

With an emphasis on collaboration and information sharing, TQM aims to build cross-functional teams. Increased coordination between different groups would enhance operational awareness and give organizations greater flexibility to deploy staff.

importance of Total Quality Management

Benefits of Total Quality Management

The benefits of Total Quality Management are given below:

  • Fewer defects in the product: The development of goods and services is one of the concepts of the importance of TQM. This ensures goods are being delivered with fewer errors, reducing product recalls, and potential overhead customer service and product reparations.
  • Happy Customers: Quality, consumer loyalty results in higher goods that meet customer needs. In turn, high client satisfaction will contribute to increased market share, up-selling revenues, and customer-led word-of-mouth marketing.
  • Low Cost: With fewer product failures, businesses save on customer care, product replacement, field service, and product fixing costs. Cost economies are reduced and profit margins are higher.
  • Clearly defined cultural values: TQM-practicing organizations establish and sustain core principles around quality control and continual improvement. The TQM mentality covers any part of an enterprise, from the recruiting of goods to internal processes.
Other Benefits of Total Quality Management
  • Enhanced competitiveness
  • Adaptability to changing or evolving markets and environmental and other regulations of governments
  • Increased efficiency
  • Improved Market image
  • Elimination of waste and defects
  • Reduction and an increase in costs
  • Increased profits
  • Improved attention and satisfaction of customers
  • Enhanced brand satisfaction and retention
  • Enhanced protection at work
  • Enhanced moral expectations for workers
  • Improved value for shareholders and stakeholders 
  • Improved processes

Elements of Total Quality Management

A customer-focused company with all workers in continuous improvement will synchronize TQM to be a management system. It uses policy, data, and efficient communications to incorporate the discipline of quality into the organization’s culture and activities. Many of these principles are present in TQM’s successor modern quality management systems. Here are the eight elements of Total Quality Management:

  1. Customer-oriented: The standard is essentially determined by the customer. Regardless of what a company does for the advancement of quality – educating workers, incorporation of quality into the design process, or updating computers or software – the customer decides if the measures are worthwhile.
  2. Absolute engagement of staff: all workers work towards mutual objectives. Complete employee engagement can only be achieved after fearing from the workplace; empowerment and the right atmosphere have been created by management. With regular business processes, high-performance work structures incorporate constant improvement efforts. Autonomous work teams are one type of empowerment.
  3. Process-centric: The emphasis on process thinking is a central part of TQM. A process involves a series of steps that collect and convert inputs from providers (internal or external) into outputs supplying customers (internal or external). The necessary steps are identified and performance measurements are monitored continuously to detect unexpected variations.
  4. Integrated system: While an organization, often divided into vertically hierarchical divisions, which consist of several different functional specialties focuses on horizontal processes that interconnect these functions.
  5. Micro processes are applied to wider processes, which are combined into the business processes needed for strategic description and implementation. All must recognize the organization’s vision, mission, and guiding principles, as well as its quality strategies, priorities, and vital processes. The success of a company should be constantly tracked and communicated.
  6. Each business has its own unique working culture and success in its goods and services is practically impossible without the promotion of a good culture of quality. An interconnected framework connects elements of business improvement so that consumers, staff, and other stakeholders constantly raise their perceptions and resolve them.
  7. Systematic and structured approach: the systematic and structured approach to achieving the vision, mission, and objectives of an organization is a vital part of quality management. In this practice referred to as strategy development or knowledge planning, a strategic plan is drawn up that incorporates quality as a key feature.
  8. Continuous improvements: Continuous process development is a significant feature of TQM. Increased quality management allows a company to find both empirical and innovative ways to fulfill stakeholder standards.
  9. Fact-based decision-making: reports on performance metrics are important to assess how well an organization performs. In order to increase the predictability of decision-making, TQM allows an organization to collect and evaluate data on an on-going basis.
  10. Communications: Good communications play a major role in preserving morality and empowering workers at all levels during the periods of organizational transition and in daily activity. Communications include timeliness, policy, and technique.


The success of the Total Quality Management Model requires a broad plan and the key participation of all participants (management, suppliers, customers, and clients) who benefit from the organism. The total quality management model will be a complete failure without each employee’s involvement.

The importance of Total quality management models begins with research and collection of end-user information and preparation and complete employee engagement in effective implementation.