How to Use Google Calendar as a Project Management Tool

After hearing the calendar from Google, what comes to mind first is that it displays dates and does not serve any other reason. It sounds like a long dream that will never become real to the notion of being used as a project management tool.

How Google Calendar can be used as a project management tool:

Make individual calendars for each project– Follow the right syntax for various projects differently. Name the year of each calendar and the name of the project. You can find the file and function accordingly in this way more quickly.

After hearing the calendar from Google, what comes to mind first is that it displays dates and does not serve any other reason. It sounds like a long dream that will never become real to the notion of being used as a project management tool. But frankly, there is nothing more than a Google calendar manual project management tool. It’s an easy but powerful tool for project management because it helps a lot in the management of appointments and sharing dates and details.

How Google Calendar can be used as a project management tool:

  1. Make individual calendars for each project – Follow the right syntax for various projects differently. Name the year of each calendar and the name of the project. You can find the file and function accordingly in this way more quickly.
  2. Sharing with the team – The next challenge is to include the team members in the process. Share the calendar with them to be updated with the project schedule. Perfect lines are looking forward to keeping the work of the project up to date, too. Many customers are in reality used to track the condition and progress of the project they have entrusted to you.  
  3. Updating the timeline – The next move is to bring activities into the calendar. Each calendar will then turn into a very comprehensive and updated project timeline. Set the agendas correctly as they really are critical in passing to your team the time limits for assigned tasks.
  4. Manage customer access –There is no trouble with exchanging project details and timelines with your customer. After all, it was they who chose you to do the work. However, it is sometimes very difficult to write it in your client’s own words. This is because you could not use the popular, intelligible language to give your technical team instructions that specify the technical information. It’s from a higher degree. Ensure that two separate calendars are produced in these cases. Creating a single calendar of the information for the technical staff and a second calendar for customers, with information such as deadlines specifics, key information, meeting needs, and daily results.
  5. Provide help solving problems – When a team member discovers some problem during their job, they can add a full day entry to this problem with their name. The other team member willing to deal with the issue may either propose it or tackle it alone. When the issue is resolved, mark the entry as “fixed.” However, the problem isn’t solved by the end of the day; we can drag it to or from the day of arrival by clicking and pulling it. This involves the team more by helping each other out.
  6. Make use of hashtags — This is a powerful database by adding hashtags to calendar data. Over time we can use these hashtags to check for the monitoring of any information from our previous project. Add exclusive hashtags to various initiatives in order to scan in future convenience.
  7. Data is convertible into PDFs – All the information you have stored in a 10-file building schedule can be printed and exported to PDF format. It is easier to outline your work by using the PDF format to list the activities that you will be doing in the future. Do you also have a savior if you go with consumers and external teams to ask for your sample projects? It is really convenient to have papers in the form of an imprint. This is your only tool if you are looking for a tool that helps you to better manage the team, keep an eye on the deadline, and provide you and your customers with important project data.
  8. Multiple Calendars: This is your only tool if you are looking for a tool that helps you to better manage the team, keep an eye on the deadline, and provide you and your customers with important project data. 
  9. Productivity Tracking: As a project manager, you go far from a talented artist to a thorough manager. You are in charge of the correct billing. You won’t be able to tell with certainty whether a project is profitable or unprofitable if you can’t track your team’s time. You’ll also notice the billing would be nightmarish without the data to back up the work of your team. If you need to provide the internal and external stakeholders with a thorough report, you will be left bare.
  10. Document Management: In addition to document management, effective version control is essential in the digital era. When different people open your project files at different times, all parties need the correct permissions and understanding of where they should work. Bad handling of documentation can lead to serious headaches. Work might get lost or the wrong version of a document might be worked on by some team members. You need a tool that keeps everyone on the same page. Having PMP Certification helps you a lot in your career.

Final Thoughts

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It is its simple and easy-to-use interface that makes Google Calendar a perfect tool for project management. You should take Project Management Training and PMP certification training from a reputable PMI i.e. training center and learn about project management tools and techniques. 

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